How do you write a relocation letter?

How do you write a relocation letter?

Relocating can be an exciting yet challenging experience. Whether you’re moving to a new city for work, family, or personal reasons, it’s important to inform the relevant parties about your plans. One effective way to communicate your relocation is by writing a relocation letter. In this article, we’ll guide you through the process of writing a relocation letter, providing tips and examples along the way.

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Writing a relocation letter allows you to formally inform individuals, such as your employer, landlord, or school, about your upcoming move. It serves as a professional way to communicate your plans and ensure a smooth transition. Whether you’re requesting a transfer, terminating a lease, or notifying a school about your child’s relocation, a well-written relocation letter can help you convey your intentions clearly and professionally.

Relocation Letter Format

When writing a relocation letter, it’s important to follow a proper format to ensure clarity and professionalism. Here’s a step-by-step guide on how to structure your relocation letter:

  1. Heading: Start with your name, address, and contact information at the top of the letter. If applicable, include the recipient’s name, title, and address below your information.
  2. Date: Include the date of writing the letter.
  3. Salutation: Begin with a formal greeting, such as “Dear ,” or “To whom it may concern.”
  4. Introduction: Start by stating the purpose of your letter and briefly explain your intention to relocate.
  5. Main Body: Provide more details about your relocation plans, including the date of your move, the reason for your move, and any relevant information the recipient should be aware of.
  6. Conclusion: Summarize your letter by reiterating your intention to relocate and expressing gratitude for any assistance or cooperation.
  7. Closing: End your letter with a professional closing, such as “Sincerely,” or “Best regards,” followed by your full name and contact information.

Tips for Writing a Relocation Letter

Writing a relocation letter can be daunting, but with the following tips, you can create a clear and effective letter:

  • Be clear and concise: Keep your letter brief and to the point. Clearly state your intention to relocate and provide all necessary details without unnecessary information.
  • Use a professional tone: Maintain a professional tone throughout the letter. Avoid using slang or informal language.
  • Include relevant details: Provide important information such as the date of your move, your new address, and any changes in contact information.
  • Express gratitude: Show appreciation for any assistance or cooperation from the recipient in facilitating your relocation.
  • Proofread: Before sending your letter, proofread it carefully for any grammar or spelling errors. A well-written and error-free letter reflects positively on your professionalism.

Relocation Letter Example

Here’s an example of a relocation letter:

Dear ,

I am writing this letter to inform you of my upcoming relocation. After careful consideration, I have decided to move to due to .

The planned date for my move is . As a result, I will be unable to continue my current position as at . I would like to request your assistance in facilitating a smooth transition during this process.

I am grateful for the opportunities and experiences I have had during my time at , and I appreciate the support I have received from you and the entire team. If there are any tasks or responsibilities that need to be assigned or completed before my departure, please let me know, and I will do my best to ensure a seamless handover.

Please note my new contact information once I have relocated:

Thank you for your understanding and support throughout this process. I am confident that my relocation will be beneficial for both my personal and professional growth. If there are any further details or documents required, please do not hesitate to contact me.

Once again, thank you for your cooperation, and I look forward to staying connected and maintaining our professional relationship.



1. How do I address the recipient in a relocation letter?

When addressing the recipient in a relocation letter, use a formal salutation such as “Dear ,” or “To whom it may concern” if you don’t have a specific contact person.

2. How do I format a relocation letter for an employer?

When writing a relocation letter for an employer, follow a professional letter format and clearly state your intention to relocate, the date of your move, and any relevant information regarding your job responsibilities or tasks that need to be reassigned or completed.

3. Can I use a relocation letter template?

Yes, you can use a relocation letter template as a starting point. However, make sure to personalize it to your specific situation and ensure that all necessary information is included.


Writing a relocation letter is an essential step in the moving process. By following a proper format, being clear and concise, and expressing gratitude, you can effectively communicate your relocation plans to the relevant parties. Use the tips and example provided in this article to create a well-crafted relocation letter that conveys your intentions professionally. Good luck with your relocation!